Funds for Student Programs Home Application Process Special Considerations & Restrictions Services Food and Beverages Speakers/ Performers Travel Restricted Items Disbursement of Funds Download an Application

TRAVEL
VPSA Program Awards may pay approved travel expenses on a reimbursement basis only. Individuals requesting reimbursement must submit to the VPSA office a completed and signed Travel Reimbursement Request form (the second tab of the Travel Workbook), with original receipts attached.

If the individual is not affiliated with UVA (student, faculty, or staff), then he or she will also need to complete and sign an Individual Payee Registration form.

If the estimated travel expenses exceed $500, the traveller must complete and sign the Travel Pre-Approval form (the first tab of the Travel Workbook). This form must be submitted to VPSA for approval IN ADVANCE OF THE TRAVEL.

STATE SPENDING LIMITS
The State of Virginia establishes per-person spending limits for lodging and meals, based on geographic area. Be certain of the limits for your destination, because VPSA cannot pay for expenses above these limits.

Meal limits are inclusive, meaning the total includes tax and tip. Lodging limits are exclusive, meaning the limit only applies to the per-night rate, and taxes may be charged above the limit.

PERSONAL VEHICLE MILES
Mileage may be approved for reimbursement in some cases. The current state rate is $0.505 per mile, and reimbursement should be requested on the Travel Reimbursement Request form (there is a line for the number of miles, which automatically calculates the total).

AUTO RENTAL
Auto rental may occasionally be approved on a reimbursement basis only, and should be reported on the Travel Reimbursement Request form.