Travel Guidance

Updated April 10, 2020

Given the continuing risk associated with the disease caused by the novel coronavirus (COVID-19) in the United States and around the world, the prohibition on all University international and non-essential domestic travel will remain in place through June 30.

If you require an exception to the prohibition on international travel, please request an application from the Office of the Provost’s at COVIDTravel@virginia.edu. Requests for exceptions to the policy will be evaluated for approval based on the following set of considerations:

  • The potential benefit of travel with regard to the mission of the University
  • The necessity of the travel in order to achieve the anticipated benefit
  • The potential risk to personal health and safety
  • The University’s ability to assist in a return to the United States in emergency circumstances
  • The risk to the health and safety of the University and Charlottesville community

Please note that due to the health and safety risks associated with travel during a pandemic, the University anticipates a limited number of approvals and only in exceptional circumstances. Any international University travel without a formal exception from the Office of the Provost will not be funded or reimbursed.

Non-essential domestic University travel is also prohibited. Essential travel is defined as supporting activities that are absolutely necessary, cannot be rescheduled, and must be done in person. If a supervisor, associate dean, or dean deems the travel essential, it will be reimbursed. If not, it will not be reimbursed. No formal approval from the Office of the Provost is required.

Return from International Travel

If you do travel internationally, it is important to note that return may be difficult. Non U.S. citizens and non-permanent residents of the United States will not be allowed admission to the United States regardless of immigration status if they have traveled in the previous 14 days to China, Iran, Europe’s Schengen area (26 European countries that allow free and unrestricted travel between them), the United Kingdom, and/or Ireland. American citizens and permanent who have traveled in those destinations in the previous 14 days will only be permitted to re-enter the United States through a limited number of airports, where they will be subject to special screening. All persons admitted to the United States on return from international travel will be subject to a 14-day period of self-quarantine. Please consult the Center for Disease Control for details.

Personal Travel

Reimbursement

  • If you must cancel travel, seek waivers and refunds directly from the airlines and hotels first. If airlines and hotels are not issuing waivers or refunds, employees can submit expense reimbursement requests through ExpenseUVA after the date of travel.
  • For more information, please see the “Travel and Expense” website and the more specific “Travel and COVID” site. If you have a question that isn’t covered on either of these sites, contact the travel team at travel@virginia.edu or 434-924-4121

See the Travel Frequently Asked Questions section for more detail regarding travel restrictions and guidance.