University Operations Status

The University of Virginia is closely monitoring the emergence of COVID-19, and consulting with experts at UVA Health, the Virginia Department of Health, the CDC and other partners. The top priority is the safety of the members of the University community, and UVA will make decisions based on public health guidance and current conditions here and elsewhere.

This page will be updated regularly to reflect changes to University operations, academic scheduling, UVA policies, programming or guidance to members of the University community.

Updated April 1, 2020

UVA announced additional operational changes and guidance on March 30, including:

  • All in-person summer programs through June 30th, 2020 have been cancelled.
  • “Summer programs” include classes, conferences, camps, and other events that are scheduled to occur on Grounds through June 30th.
  • This means that classes offered during Summer Session 1 and 2 will move online. You can find more information on the Summer Session site.
  • By June 1, the University we will decide about in-person summer programs occurring after July 1.
  • Gov. Ralph Northam on March 30 issued an Executive Order requiring all Virginians to remain at home unless they are traveling to and from work or seeking essential services like medical care, food, or banking.
  • Institutions of higher education, like UVA, “shall cease all in-person classes and instruction, and cancel all gatherings of more than ten individuals.
  • For purposes of facilitating remote learning, performing critical research, or performing essential functions, institutions of higher education may continue to operate, provided that social distancing requirements are maintained.”
  • The governor’s order is consistent with the decisions we have made over the last few weeks and will not change the way the University is operating.

Updated March 17, 2020

OperationUVA Guidance

Academic Instruction

Work Schedules

  • We are mandating telecommuting for all faculty and staff except those who must report in person to carry out key functions for their units or schools.
  • The latter includes, among others, faculty who need to come to their classrooms or offices to teach online and Health System faculty and staff who need to care for patients and support patient services.
  • School leaders, unit supervisors, and managers have the authority to identify those who must report and those who can work remotely and should share direct guidance with their faculty and staff.
  • You can find answers to questions about working remotely here.
  • UVA Health will remain open.
  • Staff who are feeling sick should remain at home.
  • Student employees who are able to complete their duties remotely can do so with the approval of their supervisor.

Events & Meetings

  • Final Exercises will not proceed as planned.  A team is already focused on developing creative alternatives to mark this important occasion, and we will communicate updates as we have them.
  • All events on Grounds are cancelled, no matter the size, until at least May 15.
  • These restrictions include events that are not University-sponsored but are planned to occur on Grounds, including conferences, symposia, and social gatherings.
  • Events at John Paul Jones Arena are postponed.
  • The ACC has canceled Spring athletics seasons.

Travel

Healthcare Delivery

  • Normal operations
  • Patient visits limited to two people per patient at a time at University Hospital.

Research Continuity

  • We are committed to continuing our research mission while making sure we take steps to keep members of our community safe
  • Guidance will be provided on this by mid-day Wednesday, March 18.
  • See the research continuity website with information on how services might be affected and recommendations for how to plan.

Housing

  • Only students who have no other option will be permitted to remain on-Grounds.
  • Students returning solely to collect belongings have until Wednesday, March 18 at noon to do so.
  • We will provide details about how students will be able to gather all belongings.
  • Undergraduate and graduate students who live off-grounds are urged to follow these guidelines as well.
  • Students with questions related to financial resources for departing Grounds should contact Student Financial Services at sfs@virginia.edu or 434-982-6000.
  • UVA is developing a plan for pro-rated credits for on-Grounds housing and dining contracts.

Dining

  • Observatory Hill Dining Hall will serve as the only major dining facility in service, apart from those necessary to support UVA Health.
  • Those using O-Hill can obtain their meals there but will not be able to eat inside the facility.
  • Visit the University’s Dining website for hours of operation and updates.
  • UVA is developing a plan for pro-rated credits for on-Grounds housing and dining contracts.

Housing and Dining Refunds, Credits

  • We will provide pro-rated credits to student accounts for on-Grounds housing and UVA dining contracts.
  • We will send additional information on the mechanics of this process in a later communication, but students will have the ability to either request a refund or allow the credit to remain on their student account to apply to future bills.
  • As long as students remain enrolled through the end of the spring semester, financial aid will not be impacted.

Other Services

  • All libraries will be closed, except to faculty and staff who need to use them for classes or clinical care.
  • Student activity spaces, like those in Newcomb Hall, 1515, and the Student Activities Building, will be closed.
  • All gyms and fitness facilities on Grounds will be closed.
  • University venues such as the museums, the McCormick Observatory, and the Rotunda will be closed to the public.

Transportation

  • Bus service will be reduced.

Student Workers

  • Students who are teaching assistants or working on research will continue to be paid if they continue their work.
  • Student employees who are able to complete their duties remotely can do so with the approval of their supervisor.
  • Students should submit time sheets and be paid at their normal hourly wage.
  • Students in the Federal Work Study program (FWS) will continue to be paid an average of their current wages bi-weekly through the end of the semester.
  • Students on FWS who will continue to work remotely should submit time sheets and be paid at their normal hourly wage.
  • If you are in need of financial support, please connect with your supervisor who has received a list of emergency financial resources available to displaced student employees

Athletics

  • All UVA athletics events and activities for the spring have been canceled.
  • The ACC has canceled the remainder of its spring sports competitions and championships for the 2019-20 season.
  • The cancellations include the UVA football team’s Pro Day (April 8) and the Spring Football Game (April 25).
  • The Virginia Athletics Foundation’s spring Social Tours have been canceled.
  • The status of summer camps, coordinated by UVA athletics programs, will be announced in the future by those camps.
  • Fans who have purchased tickets to canceled events can contact the Virginia Athletics Ticket Office by phone at 800-542-8821, Monday – Friday from 9 am – 5 pm or by email at uvatickets@virginia.edu.

UVA Intramural-Recreational Sports

  • All gyms and fitness facilities on Grounds will be closed.

Useful Contacts and Resources

  • For assistance with online instruction:
    ITS Help Desk: 434-924-HELP (434-924-4357)
    Live Chat available via ITS Help Desk
  • For questions related to financial aid or partial refunds for housing and dining:
    sfs@virginia.edu or 434-982-6000
  • For the Human Resources Solution Center:
    AskHR@virginia.edu or 434-243-3344
  • For questions related to On-Grounds Housing and personal belongings:
    housing@virginia.edu
  • For general questions from/for students:
    odos@virginia.edu or 434-924-7133
  • For Student Counseling:
    434-243-5150 (available 24/7)