The University of Virginia is closely monitoring the emergence of COVID-19, and consulting with experts at UVA Health, the Virginia Department of Health, the CDC and other partners. The top priority is the safety of the members of the University community, and UVA will make decisions based on public health guidance and current conditions here and elsewhere. This page will be updated regularly and highlight the latest statements or guidance from the University.
The University anticipates issuing additional guidance regarding its operations. Please visit this site frequently for updates.
March 17, 2020, 9:45 p.m.
President Jim Ryan provided an update to the University Community regarding the University’s operational and academic changes on March 17. See the full message and all of UVA’s coronavirus-related messages.
Classes will remain online throughout the semester.
- It is unlikely that this virus will have abated by the end of April.
- In light of the need for faculty, staff, and students to make plans, we are making the decision now—rather than waiting until April 5—to not hold any classes on Grounds this semester.
- For students who do not have the technology needed to complete their classes online, please visit our technology support fund page and read the instructions and guidelines completely.
- We are in active discussions about what changes we might make to our normal grading system this semester. We will be back in touch soon once we have made a decision.
Final Exercises will not proceed as planned.
- In light of the evidence about the likely progression of the virus over the next couple of months, and when it will peak, we have made the difficult decision to cancel Final Exercises as currently planned.
- A team is already focused on developing creative alternatives to mark this important occasion, and we will communicate updates as we have them.
All events on Grounds are cancelled, no matter the size, until at least May 15.
- The White House and the Governor of Virginia have suggested gatherings of no more than 10 people.
- Rather than continue to chase the ever-shrinking size limitations, we want to be clear that all events should be cancelled this semester.
- These restrictions include events that are not University-sponsored but are planned to occur on Grounds, including conferences, symposia, and social gatherings.
- This does not preclude small internal meetings, where social distancing should be the touchstone.
Research will continue.
- Like our teaching mission, we are committed to continuing our research mission while making sure we take steps to keep members of our community safe.
- We will provide guidance on this by mid-day tomorrow, Wednesday, March 18.
GUIDANCE FOR EMPLOYEES
All faculty and staff who can work remotely should be told to do so.
- We are mandating telecommuting for all faculty and staff except those who must report in person to carry out key functions for their units or schools.
- The latter includes, among others, faculty who need to come to their classrooms or offices to teach online and UVA Health faculty and staff who need to care for patients and support patient services.
- School leaders, unit supervisors, and managers have the authority to identify those who must report and those who can work remotely and should share direct guidance with their faculty and staff.
- We understand that some staff may need to consult with their managers to better understand how to conduct their work under the changed circumstances, and some may need to return to Grounds to collect items necessary to work remotely.
- We expect these plans to be fully implemented no later than the end of the day, Friday, March 20.
Employee compensation and benefits.
- We are determined to ensure that the modifications to our operations caused by the coronavirus will not impact our existing commitments to compensate and continue existing benefits for UVA employees, whether part-time or full-time.
- We will therefore honor all existing commitments for the foreseeable future.
- There may come a point where we need to reassess in light of the length of time of the crisis or significantly changed circumstances, but our hope and plan is to weather this crisis together.
- We have contracts with a wide range of contractors across the University, which present a variety of situations.
- We are in active discussions with our contractors about how those employees may be re-deployed in the weeks and months ahead.
- Students who are teaching assistants or working on research will continue to be paid if they continue their work.
- Student employees who are able to complete their duties remotely can do so with the approval of their supervisor.
- Students should submit time sheets and be paid at their normal hourly wage.
- Students in the Federal Work Study program (FWS) will continue to be paid an average of their current wages bi-weekly through the end of the semester.
- Students on FWS who will continue to work remotely should submit time sheets and be paid at their normal hourly wage.
- For the safety of students and the others with whom they may come into contact, non-FWS student employees who cannot work remotely will not be eligible to continue working while the University’s operating schedule is modified due to COVID-19.
- We understand that this will cause some students financial hardship, and we will do whatever we can to help. If you are in need of financial support, please connect with your supervisor who has received a list of emergency financial resources available to displaced student employees.
MODIFICATIONS TO SERVICES
On-Grounds Housing Will Be Further Restricted.
- Only students who have no other option will be permitted to remain on-Grounds.
- As a reminder, students who are returning solely to collect some of their belongings still have until Wednesday, March 18 at noon to do so.
- If you are not able to collect your belongings before then, please do not return to Grounds until you hear from us with guidance, which will be coming soon. We will provide details about how students will be able to gather all of their belongings.
- Any students who stayed in on-Grounds Housing following our initial request to return home must make plans to leave by Friday, March 20 unless they meet one of the following criteria: 1) international students who are unable to secure travel to return home; 2) persons for whom their on-Grounds residence is their only home (including graduate students, postdocs, faculty, and staff for whom their on-Grounds residence is their permanent address); or 3) students for whom traveling home would present a severe health or safety risk.
- Housing & Residence Life will contact students who completed the original survey to remain on Grounds, and work with them to transition back home.
- Students currently receiving financial aid with questions related to financial resources for departing Grounds should contact UVA Student Financial Services at email@example.com or 434.982.6000.
- We are urging undergraduate and graduate students who live off-grounds to follow these guidelines as well.
- Effective immediately, Observatory Hill Dining Hall will serve as the only major dining facility in service, apart from those necessary to support UVA Health.
- Those using O-Hill can obtain their meals there but will not be able to eat inside the facility.
- Please visit the University’s Dining website for hours of operation and real-time updates.
- Wherever possible, we encourage students who have kitchens in their place of residence to prepare their own meals.
Credits or Refunds for Housing and Dining
- We will provide pro-rated credits to student accounts for on-Grounds housing and UVA dining contracts.
- We will send additional information on the mechanics of this process in a later communication, but students will have the ability to either request a refund or allow the credit to remain on their student account to apply to future bills.
- As long as students remain enrolled through the end of the spring semester, financial aid will not be impacted.
We are making a number of modifications to various services.
- Dining services, as described above, will be limited to take out/grab and go only.
- All libraries will be closed, except to faculty and staff who need to use them for classes or clinical care.
- Student activity spaces, like those in Newcomb Hall, 1515, and the Student Activities Building, will be closed.
- All gyms and fitness facilities on Grounds will be closed.
- University venues such as the museums, the McCormick Observatory, and the Rotunda will be closed to the public.
- Bus service will be reduced.
More details will be forthcoming with respect to all of these topics and will be posted on the University’s coronavirus website.
March 16, 2020, 10:30 a.m.
The University of Virginia sent out the email below to the University community. We will be continuously updating this information as we learn more.
A member of the University community has tested positive for the novel coronavirus (COVID-19). UVA health officials and administrators are working closely with the Virginia Department of Health, which is conducting a thorough investigation of potential exposures.
The positive test result is considered presumptive, pending confirmation by the Centers for Disease Control and Prevention. Health officials are following protocols to isolate this patient.
This is a preliminary notification as required by the federal Clery Act. The University will send a more detailed message via email shortly.
We will continue to provide updates and information at www.virginia.edu/coronavirus. Check back frequently for new information. If you have additional questions, call the UVA COVID-19 Response Line: 877-685-4836 (domestic callers) or 202-800-2408 (international callers).
How can I help protect myself?
Preventative steps recommended by the CDC, Virginia Department of Health and UVA Student Health and Wellness can be found at www.virginia.edu/coronavirus/health-precautions.
What if I suspect I have coronavirus?
If you think you may have been exposed to coronavirus and have these flu-like symptoms (fever, shortness of breath or a cough), please call ahead before visiting a doctor’s office or emergency department. This will enable your care providers to determine the best way for you to receive care.
Students with symptoms: Please contact your medical provider or the Department of Student Health & Wellness at 434-982-3915 (call 434-297-4261 after hours).
Faculty and staff with symptoms: Please contact your medical provider.
March 12, 2020, 6:30 p.m.
Provost Liz Magill provided an update to the University Community regarding the University’s operational and academic changes on March 12. See the full message and all of UVA’s coronavirus-related messages.
We will be making a decision about Final Exercises by April 15th.
- We know this is top of mind for many of you, especially graduating fourth years, and are working as fast as we can to give you some clarity – understanding that we don’t yet know what the situation will look like in May.
Events at John Paul Jones Arena are postponed through the weekend.
- Please visit johnpauljonesarena.com for the latest on each event. Ticket holders will be notified through Ticketmaster.
- We will continue to work with performers and others involved in events scheduled to take place at John Paul Jones arena to evaluate additional upcoming events.
The ACC has suspended the Spring Athletics season.
- Earlier today, the ACC announced that they have suspended all athletic related activities. This means that all Spring sports at UVA are canceled.
- Fans who have already purchased tickets may contact the Virginia Athletics Ticket Office by phone at 800-542-8821 or by email at firstname.lastname@example.org.
We are looking into offsetting dining and housing costs for students.
- We have set up a Financial Resource Working Group that is looking into, among other things, offsetting dining and housing costs for students. More details will follow soon.
- We also have a Student Life and Leadership fund, which is a rainy day fund distributed by the Student Affairs Office for students with unexpected expenses.
Students who are part of the Federal Work Study program will continue to be paid even if they are not able to work.
- This flexibility applies to students who started classes for the Spring 2020 term and earned FWS wages prior to the University moving to virtual instruction. It will remain in effect as long as virtual instruction remains in place.
If we resume in-person classes before the end of the semester, we will make sure any student who has gone home and cannot return to Grounds is able to complete the term.
Early this morning, the University suspended all of its current study-abroad programs, and encouraged all UVA students to return to the United States by this weekend. The International Studies Office contacted participants in these programs individually.
Below are more specific updates for faculty, staff, and graduate students working on Grounds:
The University is open and operating.
- Given normal operations, faculty and staff should continue to report to work as usual (you can find more detail on our human resources policies below).
- We will begin scaling back some services, like dining and bus service, but will still meet the needs of employees and the limited number of students who will be remaining on Grounds. Any changes in these services will be posted on the Operations Status Board, and details will be available on departmental websites.
- Libraries will remain open from 8am to 5pm daily, with the possible exception of weekends. Some locations that depend heavily on student workers may close.
- We are monitoring this rapidly evolving situation closely. A cross-university team, including medical professionals, meets daily. If any modification to the University’s operating schedule becomes necessary, we will let you know immediately.
Human Resources: All faculty and staff should continue reporting to work, but employees will be eligible for a new leave benefit.
- Faculty and staff should plan to report to work as usual. However, when possible, we do encourage managers to consider options for staff and faculty to work from home. You can find answers to questions about working remotely here.
- If you have an underlying health condition that necessitates working from home, please talk to your manager, department chair, or dean. They, in turn, are encouraged to be flexible if an employee has a compromised health situation or is caring for someone who does.
- As of today, all employees, including wage and temporary employees, are eligible for up to two weeks of leave if they have been impacted by the virus. This includes employees in both the Academic Division and Medical Center.
- This leave is available to employees who have been directed to self-quarantine by a qualified health care provider, have been exposed to someone diagnosed with COVID-19, or have an immediate family member who diagnosed with the disease. For more details on this new policy, contact the HR Solution Center at AskHR@virginia.edu or 434-243-3344.
Teaching continuity: We are working to support faculty as classes move online.
- We have an all-hands-on-deck approach to bringing our teaching online. Below are updates on some of the key developments from the cross-university team that is working on this.
- We sent out a survey to faculty and instructors yesterday to determine the support needed to move classes online and we have a plan in place to provide support – either centrally or through schools. If you received the survey and have not responded, please respond immediately. The responses to the survey will be critical to understanding the needs and responding to them.
- You can find general information on teaching continuity here. More specific answers about academic instruction related to yesterday’s announcement can be found here.
- We are working to identify and support any students who might have connectivity or other assistance needs in accessing online instruction. As a reminder, while online classes will begin on March 19th, there will be no in-person classes between now and March 19th. That is, we are taking a pause in classes. Given that this is only 3 days (similar to snow days in the past), we are confident that we will complete the term with the teaching days available.
Research continuity: We have plans in place to ensure research can continue.
- Faculty, staff, and postdocs engaged in research are permitted to continue that research. Principle Investigators can designate some of their laboratory staff and postdocs as essential to the continuity of their research.
- Graduate students whose research takes place in the University’s labs will continue to have access to those facilities in consultation with their faculty advisors. Graduate students with appointments as research assistants should be in touch with their faculty advisors to learn about any changes to the activities of their research group.
- We do not know how disruptive this virus will be and encourage anyone conducting research to begin planning for what to do if that research gets disrupted. We have created a research continuity website with information on how services might be affected and recommendations for how to plan.
- All PIs with an active open research grant have been reached individually. There will be additional guidance for social and behavioral sciences, as well as for patient care-based clinical trials, shortly.
Event restrictions remain in place for the foreseeable future.
- To re-emphasize, President Ryan’s message yesterday announced two policies about University-sponsored events: 1) we have suspended all university-sponsored events that involve more than 100 people and; 2) for events that involve fewer than 100 people, we strongly recommend alternatives to having an in-person event and, if that is not possible, taking all necessary precautions to mitigate the risk of infection. We also ask that those hosting events that involve visitors traveling to Grounds, of whatever size, consider alternatives or cancelling those events, depending on the risks involved.
- Deans, vice presidents, vice provosts, or unit heads (or their designees) will apply these rules. Any leader with questions about a specific event should direct those questions to the Office of Major Events at email@example.com.
March 12, 2020, 8 a.m.
Housing and Residence Life provided instructions for students on gathering belongings from dorms and what to do if a student must remain in Grounds housing.
Dean of Students Allen Groves advised students on changes to operations such as dining services, transportation, residence halls and more.
Guidance for faculty, graduate and professional students living on Grounds (with the exception of the Range).
University Will Move Classes Online Beginning March 19
March 11, 2020
President Ryan provided an update regarding the University’s operational and academic changes on March 11.
- We will be moving our classes online. We will not be holding classes on Grounds for the foreseeable future, quite possibly through the end of the semester. We will reassess after April 5 at the earliest and periodically after that date.
- Online classes will begin Thursday, March 19.
- Students who are away on Spring Break are strongly encouraged to return home or to remain home if they are already there.
- Students on Grounds and in Charlottesville are strongly encouraged to return home by this weekend.
- University events with more than 100 people are prohibited for the foreseeable future and should be postponed, cancelled, or offered virtually.
See the Current Students FAQ for more information. These will be updated regularly.
See the Faculty and Staff FAQ for more information. These will be updated regularly.