Academic Requirements Frequently Asked Questions

The Academic Requirements (AR) report is designed to assist currently enrolled students and their advisors in the advising process. It lists all the courses which students have completed or in which they are currently enrolled, grouped according to program (school), plan (major/minor), and subplan (concentration) requirements, showing which requirements have been Satisfied and which are Not Satisfied. In-progress courses will make requirements Satisfied.  If an unsatisfactory grade is earned in the course, that requirement will become Not Satisfied.

Currently enrolled undergraduate, JD/Law students, and their advisors may view their Academic Requirements reports through the SIS.

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What is Academic Requirements?Academic Requirements is a tool for advisors and currently enrolled undergraduate,¬†graduate, and JD/Law students. An Academic Requirements report lists the courses students have completed or in which they are currently enrolled, grouped according to requirements for a particular program (school), plan (major/minor), and subplan (concentration).  It also lists non-course requirements for some graduate programs such as Dissertation Proposal and Dissertation Defense.¬†The report indicates whether requirements have been Satisfied or are Not Satisfied. In-progress courses will make requirements Satisfied.  If an unsatisfactory grade is earned in the course, that requirement will become Not Satisfied.

What is an Academic Requirements report? A personalized, on-line Academic Requirements report may be viewed by through the Student information System (SIS).  The report evaluates each active student's coursework to determine whether courses on the student's record meet the requirements of the declared academic plan/subplan (major/minor/concentration). Schools and departments use the Academic Requirements report to verify that a student has completed all academic requirements for the school/major/minor/concentration prior to graduation.

How do I obtain an Academic Requirements report? Academic Requirements reports are available through the SIS Student Center and Faculty Center (entered through the SIS Portal).

Why can I not access my Academic Requirements report if I have graduated?
The reason we do not have the AR report available for graduated students is that the report is "live." If a student takes courses after graduating, it could change the courses used to satisfy requirements (such as the major GPA).  In the case of the GPA, grades received in any post-graduation courses could change the GPA that was calculated at the time of graduation.

Do I still have to meet with my faculty advisor? Academic Requirements does not take the place of meeting with your faculty advisor. It is an advising tool to be used by you and your advisor to plan your course of study. Academic Requirements is for advising purposes only.  Your school will inform you of its advising process.

How is an Academic Requirements report different from a transcript? A transcript lists the courses you have taken and the courses in which you are currently enrolled, grades/credits earned, and semester/cumulative grade point averages. The Academic Requirements report shows the courses you have completed and the courses in which you are currently enrolled as they meet requirements toward your degree. If you need official documentation of your coursework at the University of Virginia, go to the website for UREG (Office of the University Registrar) to order an official transcript.

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What do the symbols/codes on my Academic Requirements report represent?

screenshot

screenshot

Students may have coursework in graduate and undergraduate careers. The "change" button switches between the two careers to display the Academic Requirements report for that career.

screenshot Minimizes all requirements.
screenshotMaximizes all requirements.

*Courses completed at UVa, transferred to UVa, and credit earned through testing.

screenshotCourses in progress (ungraded) at UVa.

*Courses entered through the Planner. These courses are not visible on the Academic Requirements Report: Degree Verification version of the AR report.

screenshotMinimizes individual requirement.

*Maximizes individual requirement.

screenshot Codes used by schools to enter exceptions for individual students.

screenshotA requirement with additional courses/credits needed.

screenshotA requirement completed with graded and in-progress courses.

screenshot Units = Credits = Semester Hours

screenshot A list of courses that were not used to satisfy the first major or school requirements.

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What are the grades EM, PT, PM, TE, TM, and TR? These grades are assigned to courses that were completed somewhere other than at the University of Virginia:
• EM = Test Credit Approved for Major/Minor:  courses earning advanced placement through standardized testing, for example: SAT, SAT II, IB, etc… to be used for major or minor credit;
• PT = Pre-Matriculation Transfer: courses completed at another academic institution prior to enrolling at the University;
• PM = Pre-Matriculation Transfer Credit for Major/Minor:  transfer courses completed at another academic institution prior to enrolling at the University and approved to be used for major or minor credit by schools/departments that require approval of transfer credit;
• TE = Test Credit: courses earning advanced placement through standardized testing, for example: SAT, SAT II, IB, etc…;
• TM = Post-Matriculation Transfer Credit for Major/Minor:  transfer courses completed at another academic institution after enrolling at the University and approved to be used for major or minor credit by schools/departments that require prior approval of transfer credit;
• TR = Post-Matriculation Transfer: courses completed at another academic institution after enrolling at the University.

Are all of the courses listed under “The following courses may be used to satisfy this requirement:” offered this semester? No. To determine in which semester the course is taught, click on the course link, then on the ‘view class sections’ button.  You may select a term to see if the course you want to take is offered.

How are courses that can be used to complete "Not Satisfied"’ requirements ordered on an Academic Requirements report? Courses listed under “The following courses may be used to satisfy this requirement:” are sorted in alphabetical order by subject and number. The course list may be sorted by any of the columns: Course, Description, Units, When, Grade and Status.

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What do I do if I declared a major/minor/concentration and it does not appear on my Academic Requirements report? Contact the dean's office of your school of enrollment.

What if I want to see the requirements for a major/minor/concentration other than the one I have declared? From the Student Center, you may request a “What-If Report” and enter any Area of Study (major/minor) or Concentration offered at UVa in the Program Scenario area.

What if I am not enrolled in a course but want to see how enrollment in that course would affect my Academic Requirements report? From the Student Center, you may request a “What-If Report” and enter any course offered at UVa in the Course Scenario area.

Will a course I enter in My Planner show on my Academic Requirements report? No.  Courses entered in your planner will not show on your Academic Requirements report.  You may create a version of the Academic Requirements report that includes planned courses by clicking on the PLAN BY MY REQUIREMENTS button on your ‘My Planner’ page.

Why are the course titles on my Academic Requirements report sometimes different from the title of the courses I took?
Courses may have been taught in ISIS (the previous student system) under many different titles. When converting data from ISIS to the SIS, only one title could be entered into the new catalog—the master list of all courses ever taught at U.Va.—and that is the title you see on your Academic Requirements report.  Your academic transcript, grades, and course history lists, however, all show the actual title under which you were enrolled.

What do I do if my transfer and/or test credit do not appear on my Academic Requirements report? Questions about transfer and test credit should be directed to your dean's office.

What do I do if a course I took at another institution does not appear on my Academic Requirements report? Contact your faculty advisor or dean's office for questions concerning transfer credit.

Will an academic exception approved by my advisor appear on my Academic Requirements report? Yes. An exception made by your advisor or school dean will appear once it has been processed by your school of enrollment. Course exceptions will appear in the “Courses used to satisfy this requirement” area if you are enrolled or have completed the course. Details for the exception may be accessed through the “Notes” link.

What do I do if there is a mistake on my Academic Requirements report? Contact the dean's office in your school of enrollment or the program director for your major/minor/concentration to report mistakes on the Academic Requirements report.

What if I've read this FAQ carefully and I still have questions about my Academic Requirements report? Contact your faculty advisor or your school of enrollment (http://www.virginia.edu/registrar/schoolreg.html).

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