Getting Ready Frequently Asked Questions
 
 

TABLE OF CONTENTS
Access and Preparation
Desktop Requirements
Responsibilities
Training

 
 

Access and Preparation

 
 

Desktop Requirements

 
 
Responsibilities
 
 
Training
 
 

Access and Preparation

How will I be notified of my system log-on and passwords?
Upon your employment, your supervisor will receive an Integrated System-generated message with your user ID and temporary password. Your supervisor will provide you with the information.

How frequently will Integrated System passwords expire?
The Integrated System passwords will change every 45 days (except if you only have Self Service responsibility, in which case it does not expire). The VPN passwords will be required to change annually.

What if I forget my Integrated System password?
Call
434-924-HELP (4357).

Why doesn't my Integrated System password work?
One reason might be that you are trying to use your VPN password for your Integrated System log on. The two are not the same unless you have created them the same.

The bottom of some of my forms go off the bottom of the screen so that I cannot see the fields and buttons. Can I change this?
The recommended display settings for use with the Integrated System are 1024x768 pixels. These settings are the current default for DCI computers, however older systems or systems whose settings have been changed may be set to use 800x600 or another setting.

If a system is set to 800x600, some of the forms in the Integrated System may be partially hidden, with the bottom of the form below the bottom of your screen. If you prefer the larger size of the 800x600, you may need to move some of the forms in order to see the bottom of them. To do so, simply click in the title bar and drag the form up the screen.

If you would prefer the smaller view of 1024x768, or would prefer not to have to move forms that don't fit on the screen, set your display settings to 1024x768. To do so, follow these steps:

  1. From the Start menu, choose Settings, then Control Panel.
  2. Double-click on the Display icon.
  3. Click on the Settings tab.
  4. In the Display Area or Screen Area box, drag the indicator left or right to change to 1024x768.
  5. Click the Apply button, then click OK on the warning dialog box.
  6. Click the OK button on the Display settings dialog box and close the Control Panel window.

Where can I get assistance in structuring my office and workforce to best utilize the Integrated System?
Contact the Office of the Comptroller, 924-4294, to request assistance.

 
 
 

Responsibilities

Will I see all my responsibilities when I log on to the Integrated System?
You will see all the responsibilities for which you have been trained.

Do I need the AP P-Card Holder responsibility in order to have a P-card?
No. The only people requiring the AP P-Card Holder responsibility are those who will be authorized to go into the Integrated System to change their own or someone else's itemized charges on the monthly American Express bill from the default PTAEO on the P-card. All individuals with P-cards will continue to receive paper copies of their statements from American Express. They can note changes on those statements and give them to the AP P-Card Holder authorized to make changes for them.

How can I track the progress of my responsibility assignment?
You can track the progress of your IS responsibility assignment to see if it is hung up somewhere by going to Integrated System Responsibility Tracking, entering your user ID, and clicking "continue."

 
 
Training

How do I sign up for training?
For training registration information, go to
http://www.web.virginia.edu/HRD&TWeb/Integrated Systemcourselist.cfm

Is training mandatory?
Yes, users must receive navigation and application-based training before being granted an Integrated System responsibility and password.

Do faculty have to attend training?
Anyone with an Integrated System responsibility will have to go through formal training, with the exception of two responsibilities: Labor Distribution Effort Report Specialist and people with view only responsibilities. Demonstrations and/or on-line help will provide necessary training for those responsibilities.

May I take follow-up training?
Any user can attend any scheduled training sessions at any time. In addition, drop-in sessions or specialized work-sessions can be scheduled based on demand. If there is a session you would like to see scheduled, contact 434-924-HELP (4357).

Why is the material in my training manual sometimes out-of-date?
Training materials are constantly being updated, which means that the printed manuals you receive during classroom training will become outdated. However, the on-line, HowDoI pages are always kept current. Please use the on-line information.

 


   
 
Last Modified: Monday, 28-Sep-2009 16:10:20 EDT
© 2003 by the Rector and Visitors of the University of Virginia