Fixed Asset Forms

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Fixed Asset Forms

Distribution

Director of Fixed Assets Accounting

FA Viewer

Related Procedures

None

Ownership

The Director of Fixed Assets Accounting is responsible for ensuring that this document is necessary, reflects actual practice, and supports University policy.

Form 1: P-1 Equipment Inventory Change Request

This document can be found online in the UVA Forms Directory at:
http://www.virginia.edu/finance/forms/equip-inv-chg.pdf

Print form from the web. Mail or fax the completed form to Property Accounting at:
Carruthers Hall, PO Box 400194 Fax:434-982-2163

Form 2: Off-Grounds Equipment Certification

http://www.virginia.edu/finance/forms/off_grounds_equip.pdf

Form 3: Inventory Certification Form

DUE DATE:

DEPARTMENT NAME ____________________________________________________

DEPARTMENT HEAD ____________________________________________________

PROPERTY CONTACT ____________________________________________________

(Name & Telephone # of Individual Responsible for your Inventory Response)

I have received the equipment inventory reports for my department and all changes, additions, and deletions have been indicated on the “Inventory Changes” report returned electronically to Property Accounting. Any missing or non-functional units have been identified.

Documentation has been enclosed, where available (such as Invoices, P-1 Forms, or Surplus Property Forms), to support any additions to or deletions from our departmental inventory.

The corrected “Inventory Changes” report returned electronically to Property Accounting is an accurate listing of property controlled by this department as of December 31, 2001.

DATE: __________________________________________________________

SIGNATURE: __________________________________________________________

(Department Head)

Form 4: Request to Surplus

Use “Request to Surplus” E-form at: http://www.procurement.virginia.edu/pagefrmsurplus

Surplus Property Home page http://www.procurement.virginia.edu/pagesurplushome

Effective: 08/18/04

Revision: 1

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