Purchase Orders

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Purchase Orders - Finding

Distribution

Director of Procurement Services

Approver^*

PO Administrator

PO Buyer Manager^*

PO Buyer^*

PO Purchaser^*

PO Receiver ^*

PO Requester^*

Related Procedures

Purchase Orders - Changing [PRO5006U]

Receiving Requisitioned Goods and Services [PRO5007U]

Ownership

The Director of Procurement Services is responsible for ensuring this document is necessary, reflects actual practice, and supports University policy.

Integrated System Purchasing
N ® Purchasing : Purchase Orders ® Purchase Order Summary
Find Purchase Orders

1. Enter as many criteria as desired to search for purchase orders. The more information you include, the more restrictive the search.

Note: It is recommended that you search either by Purchase Order number or by Buyer name.

Choose from the list of values when available.

2. Use the alternative region tabs to further restrict the search.

Alternative Region	Relative Purchasing Information
Line	Item, Rev, Category, Description, Supplier Item
Date Ranges	Order, Approved, Promised, Need-By, Closed
Status	Order Approval, Control, Hold, Frozen, Firmed
Related Documents	Contract, Receipt, Invoice, Requisition, Paper Requisition Supplier Quote, Source Document
Deliver To	Destination Type, Requester, Organization, Location, Subinventory
Accounting	Period, GL Date, Charge Account, Budget Account, Active Encumbrances
Projects	Project, Task

Note: If you do not know the purchase order number or the buyer’s name, but do know the Requisition number, select the “Related Documents” Alternative Region Tab and enter the requisition number in the Requisition field.

3. Select the Results group (Headers, Lines, Shipments, or Distributions) to determine which summary window to open. Depending on the search criteria you have specified, not all summary windows may be available.

4. Click on the [Find] button to initiate the search and open the appropriate summary window.

Effective: 07/22/09