Below is a listing of functions related to
activities undertaken by students or by faculty and/or
staff on students' behalf.
TABLE OF CONTENTS
Student
Life from the Student's Perspective
|
| Recruitment events held |
| Contact initiated with U.Va. |
| Communication goes to and from student and institution |
| Application, fee, and supporting documentation
submitted |
| Admission decisions sent to applicants |
| Offer of admission accepted and tuition deposit
paid |
Finance
Financial aid applications
and supporting documents submitted |
| Communication goes to and from student and institution |
| Student account updated and/or adjusted with financial
obligations or payments; payments processed |
| Counseling |
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Community
| Orientation
|
| Dining |
| Housing |
| ID card |
| Athletics |
| Student Health |
| Student employment and research |
| University Library |
| Parking and Transportation |
| Parental information |
| Student involvement, awards & activities |
| Career Services |
| Student life advising (peers, RAs) |
| Student discipline |
| Communication goes to and from student and institution |
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Academics
| Advising
|
| Enroll (add/drop) |
| Learning materials and activities |
| Grading |
| Course evaluation |
| Graduation |
| Communication goes to and from student and institution |
| Honors and awards |
| Withdrawals and suspensions |
Alumni
| Prospect management
|
| Maintain records |
| Communication goes to and from alumni and institution |
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Student Life from the Institution's Perspective
Admission
| Prospect record created
|
| Communication between institution and prospect |
| Recruitment events held |
| Student application, application fee, and supporting
documents processed |
| Applications evaluated and decisions made |
| Waitlist letter or offer packet, scholarship information,
and financial aid information mailed |
| Acceptance or turndown information received from student,
and applicant record updated |
Finance
| Financial aid information received, entered, and uploaded
into student system (ISIRs, financial aid applications,
student 1040, parent 1040, etc.)
|
| Financial aid packaged, calculated, and awarded |
| Communication about loan processing transmitted between
institution, federal government, and lenders |
| Communication about financial aid and the student's account
goes to and from institution and student |
| Tuition and fees calculated and bills mailed to the student
and/or third party (sponsor, military) |
| Student account updated with adjustments (dining, housing,
library, parking, etc.) |
| Payments received, student accounts updated, funds appropriated
to accounts, and refunds given. Late payment fees assessed
and holds put on accounts as warranted. |
| Federal reports and interfaces run for various agencies
(University, local, state, and federal) |
| Departments/schools enter awards and stipends |
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Community
| Orientation
|
| Dining |
| Housing |
| ID card |
| Athletics |
| Student Health |
| Student employment and research |
| University Library |
| Parking and Transportation |
| Parental information |
| Career Services |
| Student discipline |
| Communication goes to and from student and institution |
Academics
| Create and approve new courses
|
| Create semester course offerings |
| Assign classrooms and publish class listings |
| Enrollment priorities set and processed |
| Process grades and determine academic progress (Dean's
List, suspensions, dismissals, etc.) |
| Communication goes to and from institution and student
about academic progress |
| Advising |
| Learning materials and activities |
| Student record information maintained (demographic data,
academic data, study abroad, special programs, and transcripts) |
| Degree requirements verified |
| Degrees, diplomas, honoraries, and awards processed and
conferred |
| Academic probations, suspensions, and dismissals processed
(add/drop) |
| Communication goes to and from Registrar's office and
faculty |
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Alumni
| Prospect management
|
| Maintain alumni information |
| Communication goes back and forth between institution
and alumni |
