Components of a Student Information System

Below is a listing of functions related to activities undertaken by students or by faculty and/or staff on students' behalf.

TABLE OF CONTENTS


Student Life from the Student's Perspective

Admission
Recruitment events held
Contact initiated with U.Va.
Communication goes to and from student and institution
Application, fee, and supporting documentation submitted
Admission decisions sent to applicants
Offer of admission accepted and tuition deposit paid

Finance

Financial aid applications and supporting documents submitted
Communication goes to and from student and institution
Student account updated and/or adjusted with financial obligations or payments; payments processed
Counseling

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Community

Orientation
Dining
Housing
ID card
Athletics
Student Health
Student employment and research
University Library
Parking and Transportation
Parental information
Student involvement, awards & activities
Career Services
Student life advising (peers, RAs)
Student discipline
Communication goes to and from student and institution

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Academics

Advising
Enroll (add/drop)
Learning materials and activities
Grading
Course evaluation
Graduation
Communication goes to and from student and institution
Honors and awards
Withdrawals and suspensions

Alumni

Prospect management
Maintain records
Communication goes to and from alumni and institution

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Student Life from the Institution's Perspective

Admission

Prospect record created
Communication between institution and prospect
Recruitment events held
Student application, application fee, and supporting documents processed
Applications evaluated and decisions made
Waitlist letter or offer packet, scholarship information, and financial aid information mailed
Acceptance or turndown information received from student, and applicant record updated

Finance

Financial aid information received, entered, and uploaded into student system (ISIRs, financial aid applications, student 1040, parent 1040, etc.)
Financial aid packaged, calculated, and awarded
Communication about loan processing transmitted between institution, federal government, and lenders
Communication about financial aid and the student's account goes to and from institution and student
Tuition and fees calculated and bills mailed to the student and/or third party (sponsor, military)
Student account updated with adjustments (dining, housing, library, parking, etc.)
Payments received, student accounts updated, funds appropriated to accounts, and refunds given. Late payment fees assessed and holds put on accounts as warranted.
Federal reports and interfaces run for various agencies (University, local, state, and federal)
Departments/schools enter awards and stipends

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Community

Orientation
Dining
Housing
ID card
Athletics
Student Health
Student employment and research
University Library
Parking and Transportation
Parental information
Career Services
Student discipline
Communication goes to and from student and institution

Academics

Create and approve new courses
Create semester course offerings
Assign classrooms and publish class listings
Enrollment priorities set and processed
Process grades and determine academic progress (Dean's List, suspensions, dismissals, etc.)
Communication goes to and from institution and student about academic progress
Advising
Learning materials and activities
Student record information maintained (demographic data, academic data, study abroad, special programs, and transcripts)
Degree requirements verified
Degrees, diplomas, honoraries, and awards processed and conferred
Academic probations, suspensions, and dismissals processed (add/drop)
Communication goes to and from Registrar's office and faculty

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Alumni

Prospect management
Maintain alumni information
Communication goes back and forth between institution and alumni