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Funds Management
The Oracle Grants Management (OGM) system provides an integrated post-award grant accounting and project management solution for the University. Sponsored research administration can be broken down into two stages, pre-award and post-award. With the implementation of Oracle Grants Management, most of the post-award functions of sponsored research administration will be automated in the Financial phase of the project. The pre-award functions will be addressed in a pre-award module of Oracle Grants Management to be released and implemented in Phase 2.

OGM is built using another powerful Oracle application - Projects. Using this application to administer fund sources other than grants has the capacity to resolve many of the accounting issues faced by schools, departments and other operating units. As a result, the University of Virginia will be using OGM for all fund sources, an approach called Project Centric.


PTAEO - New University Charging Instructions

Segment Descriptions

The following descriptions represent our current expectations of the University's new charging instructions. These segment descriptions could change following testing of the applications. Exact placement of codes such as those for the state and for financial reporting has not yet been determined.

Project
•  Activity or event with a single purpose that may be    executed over a specified period of time (e.g., a    conference, a research project, a course, departmental    operations, etc.)
•  Specific funding sources (designated by the Award/s in    the PTAEO)
•  Predetermined budget
•  May cross fiscal years
•  Not an organization or an employee
Task
•  All Projects have a least one Task
•  Used to differentiate various components of a Project
•  Represents the Work Breakdown Structure (WBS)
Award
•  Awards may fund one or many Projects
•  All grants and contracts will be "billable Awards"; bills    will be generated in Oracle Grants Management and sent    to Accounts Receivable for collection
•  Other sources (state funds, gift funds, conference fees,    etc.) will be "non-billable Awards"; revenue will be    generated outside Oracle Grants Management as    allocations, receivables, deposits
Expenditure Type
•  Used to categorize the type of expenditure or other    transaction (salaries, wages, supplies, equipment, etc.)
•  Expenditure types in Oracle Grants Management    (entered as text) map directly to object codes in the    General Ledger account structure
•  More expenditure types than object codes
Organization
•  Unit to which transactions are recorded
•  Maintains an identified group of employees
•  Ongoing business function engaged in one or more of    the University's activities and missions
•  May have assigned space
•  An established budget
•  Fiscal oversight by a designated individual
•  Part of UVa reporting structure (i.e. hierarchy of    parent/child relationships)

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Sample Entry
(print for better legibility)



Mapping PTAEO to the General Ledger
(print for better legibility)



Go To Archived Status Reports Page

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CONTENTS
PTAEO-New University Charging Instructions



 
 
 
 
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2001 by the Rector and Visitors of the University of Virginia
Monday, 01-Nov-2004 10:57:13 EST
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