Integrated Systems Project Update - September 1999
1. Software Contract Signed!!
For those of you who were waiting with bated breath for our September update, we hoped it would be worth the wait for you to be able to read that the contract with the software vendor, Oracle, has, indeed, been signed. Oracle's products were judged to be the most suitable for the University of Virginia environment and needs. The contract contains all of the prices, terms and conditions that will apply to any software purchases made once approvals are received which will allow the implementation phase to begin. It is a pleasure to report that we will have no further reports on the status of contract negotiations.
2. Richmond Meeting Productive
On Monday, August 30, a University of Virginia contingent met with Jerry Simonoff, director of the Department of Technology Planning, to gather information on the new state review process for technology projects. The ISP preliminary proposal received a positive review. The required state oversight committee will be formed and charged in the near future, and it will be their task to monitor the management and progress of the project.
3. Gartner Group Signs On for Business Case Review
The consulting division of the Gartner Group will be working with both ISP staff and KPMG to provide guidance and input into the cost-benefit analysis that is being prepared as part of the business case that will be presented to the Board of Visitors in October.
4. Business Case and Planning Move in Tandem
ISP teams have completed their field interviews for the cost-benefit analysis and are in the throes of calculating costs and benefits. KPMG consultant Bryn Reese, a cost-benefit analysis expert, is guiding the efforts.
Concurrently, project staff is working with KPMG consultants to be in position to move forward with the implementation phase of the project as soon as approval is received from the state and the Board of Visitors. Among the tasks being completed are a detailed staffing plan and several technical planning tasks, including a technical readiness assessment, a high-level look at system interfaces, and preparing an RFP for the systems hardware.
5. Thank You!
One hundred and fifty individuals across Grounds have been invaluable in helping ISP construct its cost-benefit analysis through in-depth interviews. The cooperation of all these people who actually do the work of the University on a daily basis will go well beyond generating a document. It is also the first step in designing a system that will be responsive to the needs of the end-users. Sincere thanks to all who have given their time, expertise and best guesses. Their input will continue to be sought throughout the project.
6. Data Warehouse Demonstration Held
On September 1, Nicolae Buse, a KPMG consultant with expertise in technology, presented a demonstration of the structure and capabilities of data warehouse and other software that will be used for reporting purposes. Once the software is implemented at U.Va., there will be a variety of ways that users will be able to extract information from the system. Standard reports will, of course, be provided, but users will have very powerful tools at their disposal to produce reports for their specific purposes.
7. Presentation Opportunities
It is important that people in the U.Va. community have the information they need and want during the life of this project. Bill Randolph has given many presentations and is anxious to talk to any group that would like to be brought up to date on the ISP. Let us know the group and how much background they have regarding the project, and we will schedule an on-site presentation suited to the needs and interests of the audience.
8. New ISP E-mail Address
You can now contact the ISP office through a new e-mail address: email@example.com