 |
Annual
Notification
Students attending, or who have attended, the University of Virginia are
given certain rights under the Family Educational Rights and Privacy
Act of 1974 as amended (20 U.S.C. 1232g) and Rules of the Department of Education (34 C.F.R. Part 99) implementing this Act.
Student
rights under the Act and Rules may
be summarized as follows:
The University
has adopted policy and procedures to protect the privacy rights of
the past and present students. The policy and procedures describe:
- The
types of education records maintained by the University;
- The
titles and addresses of the University officials responsible for
those records;
- The
procedures controlling the inspection and review of education records;
- The procedures
controlling the correction of education records, including a request
to amend and to have a hearing;
- The
procedures controlling the recording of each request for and each
disclosure of personally identifiable information from the education
records of a student; and
- The
individuals and organizations who have access to a student's education
records without the student's prior written consent.
Consent
is not required where the disclosure is to school officials within
the University who have a legitimate educational interest for the
information.
School officials are those individuals who engage in the instructional,
supervisory, advisory, administrative, governance, public safety,
and support functions of the University. They need not necessarily
be paid employees of the University. School officials include:
- Those
University students who, pursuant to their duties as officers
in officially recognized honor societies, periodicals, and other
activities which recognize or encourage superior academic achievement,
require personally identifiable information (e.g. grades) from
students' education records to determine the satisfaction of
specified eligibility requirements;
- Those
University students who, pursuant to their duties as members
of official University committees (e.g. scholarship committees),
require personally identifiable information from students' education
records;
- Those
University students who, pursuant to the authority granted by
the Board of Visitors under the terms of the Honor System and
the University Judiciary System, require personally identifiable
information from a student's education records to investigate,
adjudicate, or advise students involved in an alleged violation
of the Honor Code or the Standards of Conduct; and
-
A person, company, or agency with whom the University has contracted
to provide services that the University itself would provide
otherwise.
In order
for a school official to have a legitimate educational interest,
he or she must require the student's education records in the course
of performing his or her duties for the University.
Copies of
the University's policy and procedures are available upon request at
UREG (Office of the University Registrar) or on the web at: https://etg07.itc.virginia.edu/policy/policydisplay?id=STU-002.
The University
may disclose personally identifiable information designated as directory
information from a student's education records without a student's
prior written consent, unless the student informs UREG (Office of the
University Registrar) that they wish to restrict the release of their
directory information. A student must so inform UREG (Office of the
University Registrar) in writing within ten class days after the initial
day of class for a fall semester in order to be excluded from the University’s
printed directory.
Directory information consists of:
- student
name;
-
home and school addresses, telephone numbers;
- e-mail
address;
- UVa computing
ID;
-
date of birth*;
- place
of birth;
-
country of citizenship;
-
major field of study;
-
school of enrollment;
- location
of attendance;
- full/part-time
status;
-
level (graduate,
undergraduate, etc) and
year in school;
- participation in officially-recognized activities and sports;
- weight
and height of the members of athletic teams;
-
dates of attendance;
-
candidacy for degree;
- degrees,
honors, scholarships, and awards received;
-
most recent previous educational agency or institution attended;
-
names of parents or guardians;
- and
any unique identifying number created for the purpose of compiling,
releasing, or transmitting directory information.
*date of
birth: It is the practice of the University to not release a student’s
date of birth except as required by law or as a validation of positive
identification of a student when furnished by a person making an inquiry. |
