ResearchUVa Frequently Asked Questions (FAQs)

Choose an FAQ link below to jump to the respective answer or scroll through and read all of the FAQs and answers:

Q. How do I get access to the system?

  1. Any faculty member with a proposal or award will automatically have access to see their research proposals and awards after logging in through Netbadge.
  2. Administrators named as the fiscal contact in the Integrated System will be able to automatically access information for their faculty after logging in through Netbadge.
  3. Others may be provided access, after requesting it using the eSharp system, link can be found here:http://its.virginia.edu/esharp. As a reminder, the security lives at the organization level, so you have to request security for Biology for example, not for PI Jones.

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Q. What operating systems/browsers are supported?

A. Visit the following website for a list: http://its.virginia.edu/support/technologies.html.

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Q. How do I get help?

  1. Contact OSP at ResearchUVa-help@virginia.edu. This listserv name is not case sensitive and will be consistently monitored. You may also contact Vonda Durrer (434-924-4031 or vd9k@virginia.edu).
  2. The application uses "rollover" capabilities so if you hover over fields and there is helpful data assigned it will show up on your screen.

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Q. When will my award and proposal documents be available?

A. All documents have been scanned for the pre-award files. As OSP continues to scan documents, such as the postaward files, more documents will be added to the repository. We did not scan documents for closed grants and contracts.

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Q. What documents are included in the Abstract Search?

A. Abstracts from funded research can be searched. Only abstracts from funded grants and contracts that have been scanned will be included in the search.

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Q. Can I access ResearchUVa on my mobile device or tablet?

A. Yes the application is designed to work on PC’s, MACs, iPhones, iPads and tablets.

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Q. Is there training on how to utilize ResearchUVa?

A. Yes, online help is available in the application as well as on the Office of Sponsored Programs website found here: http://www.virginia.edu/sponsoredprograms/.

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Q. How do I provide feedback on enhancements that I would like to see?

A. We would love to hear from you, just email ResearchUVa-help@virginia.edu.

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Q. How will the Managerial Reporting Project (MRP) impact ResearchUVa?

A. The ResearchUVa portal and functionality will remain in place, while the Managerial Reporting Project will help to enhance information available to researchers and research administrators by providing better data, improved reporting, and robust analytics. For example, Discoverer BBA reports available through the ResearchUVa portal will eventually be replaced with the new and vastly improved reports from a new reporting tool. Also, how we monitor effort reporting and reconciliations in the future may look and feel different (better!) given advances we hope to take advantage of with better data and data definitions. Better and more reliable metrics and information will be delivered through the portal because of the underlying data governance structure and the data warehouse.

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Q. Why can't I see my "on hold" awards in the inactive section?

A. The inactive awards section only shows awards with a status of active and the end date has past. It will not show awards with a status of "on hold" or "closed".

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Q. What name format can I use to search for a Principal Investigator?

A. Currently you can search by either Last Name or UVa Computing ID. At this time, the tool does not support a search by First and Last Name combined.

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Q. What does BBA stand for?

A. Budget Balance Available

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Q. Why does the document now open in my same browser window instead of downloading as it did before?

A. Changes were made to give the user more control over what happens with their documents. Previously, documents did one thing and one thing only – download. Now, the user has the choice. The user can click on the link to a PDF and it will open in the same tab. As an alternative, the user can right-click on the link and choose Open in New Tab, and the document will open in a new tab, leaving their current page open so they don’t lose their place and don’t have to do the back and forth dance. And finally, the user can right-click on the link and choose Save Target As… if they need to actually download the document (if they forget to do this step, they can also do either of the first two options and choose the save option from the PDF viewer).

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